Information about the Code of Conduct Conference Process
Q: Who is the Code of Conduct Committee?
A: The Code of Conduct Committee consists of deans of the colleges, and University department heads.
Q: What is the purpose of the Code of Conduct Committee?
A: The Code of Conduct Committee's purpose is to review alleged violations of the Student Code of Conduct and Academic Standards to determine if a violation has occurred, and if so, determine whether a University-level sanction should occur as a result.
Q: Who reports Code of Conduct violations to the University?
A: Students, faculty and staff report violations of Student Code of Conduct and Academic Standards policies. Adherence to the policies upholds the academic integrity of the University and adds value to your degree.
Q: If I receive an Official Notification from the Office of Academic Compliance, what should I do next?
A: Per the University Policy Handbook, students have seven days to respond to the Official Notification letter. Please review the FAQ's below regarding how you may participate in your conference.
Q: When can I speak to the Code of Conduct Committee?
A: If you have received an Official Notification, you have three opportunities to be present in the committee conference:
- You may request an in-person conference with the committee by contacting the Office of Academic Compliance via the email address listed on the bottom of your official notification letter.
- You may request a telephone conference with the committee by contacting the Office of Academic Compliance via the email address listed on the bottom of your official notification letter.
- You may submit a written statement to the email address listed on the bottom of your official notification letter.
Q: How can I waive my participation?
A: You may choose not to respond to the official notification, thereby waiving your participation.
Q: How long is my committee conference?
A: To be respectful of the time of all parties involved, student conferences are 10 minutes long, whether the student is participating via telephone or in-person.
Q: What information do I provide before or during my conference?
A: By participating in the conference, you may present any documentation or information that may provide insight and/or your perspective to the issue. Please note, that if you would like documentation to be reviewed at the conference, it is required to be received in our office 72 hours before your scheduled time.
Q: Will I be notified of the conference date and time?
A: Yes, students are notified of the conference date and time. Please note that punctuality is important and time is deducted when the student is tardy (e.g. if the student is late by 5 minutes, the 10-minute conference is deducted by the 5 minutes and the student now gets only 5 minutes to discuss the issue with the committee).
Q: What type of forum is the committee conference?
A: The conference provides the opportunity for the student to provide their perspective on the alleged policy violation. The Code of Conduct Committee's purpose is to review information provided through the investigation, ask the student questions if needed, and make a decision.
Q: Can I bring another person with me to the committee conference?
A: No, third parties are not permitted to attend the conference with a students, including legal representation.
Q: Is the committee conference a legal proceeding?
A: No, the committee conference is a formal academic process and is based solely on University policy.
Q: When will I be notified of the committee's decision?
A: Once the Vice President of Academic Affairs, or designee, reviews and approves the decision, students are then notified.
Q: What University penalties can the committee apply?
A: The typical University penalties that can be issued by the committee include, but are not limited to:
- Official Disciplinary Warning
- Academic Suspension - separation from GCU for a 15-week period
- Academic Expulsion - separation from GCU for a 2-year period
- Failure of course grades - conversion of an applied grade to an "F"
- Failure of assignment grades - conversion of points earned on individual assignments to an "F"
- Course removal - removal from enrolled section of course; student may or may not be placed in a different section
- Revocation of degree - removing academic credit so that a degree is no longer conferred
Q: What should I do if... My teacher told me that they were reporting me to the University ?
A: Continue current class(es) as normal, being that a decision has yet to be made on your issue. All reported incidents are investigated by the Office of Academic Compliance, in conjunction with the college where the infraction(s) occurred. Once the incident has been thoroughly investigated, the issue will be addressed with the student, via USPS mail, GCU email, and/or personal email.
I have an academic compliance hold
A: You were reported to the University for an alleged academic dishonesty or student conduct violation. Once the University completes the investigation, you will be notified of the decision.
I received a letter from the Office of Academic Compliance or Code of Conduct Committee
A: Unsubstantiated Incident Report
- You were reported to the University for allegedly violating the Student Code of Conduct and Academic Standards. During the investigation, it was found there was insufficient evidence a policy violation occurred.
A: Non-Disciplinary Letter of Warning
- A reported violation of the Student Code of Conduct and Academic Standards was found to be valid. No university-level penalty will be applied for this specific issue. However, please utilize the many available resources to avoid issues in the future, as additional violations will result in application of university-level penalties. A: Official Notification
- A reported violation of the Student Code of Conduct and Academic Standards was validated by the college in which the infraction(s) occurred. The issue will be reviewed by the Code of Conduct Committee, and students are notified of their right to participate in the conference. Students are required to respond to their official notification letter no later than 7 days after the date of the letter, if they wish to participate. If the student does not respond within this allotted timeframe, he/she will waive his/her right to participate in the committee conference.
A: Official Disciplinary Warning Letter
- As a result of the Code of Conduct Committee conference, a disciplinary warning was applied to the student's GCU record. This may be issued in conjunction with additional penalties.
A: Academic Suspension Letter
- An academic suspension was applied to the student's GCU record per the directive of the Code of Conduct Committee. The decision was reviewed and approved by the Vice President of Academic Affairs, or designee. The student is suspended for a period of 15 academic weeks. After observing the academic suspension period, the student must apply for reinstatement. However, reinstatement into the University is not guaranteed. This may be issued in conjunction with additional penalties.
A: Academic Expulsion Letter
- The Code of Conduct Committee recommended that the student is academically expelled. The Vice President of Academic Affairs, or designee, reviewed and approved the decision. Academic expulsion is a 2-year period where the student is administratively withdrawn from the University. Upon conclusion of their academic expulsion, the student may apply for reinstatement. The University does not guarantee reinstatement in the student's program. The academic expulsion may be issued in conjunction with additional penalties.
Q: Who should I contact if I have questions about...
Academic status, grades, instructors, or enrollment
A: Contact your academic team
The Code of Conduct process
A: Contact the Office of Academic Compliance
Tutoring services: Contact the Center for Learning and Advancement
A: Contact Technical Support