Grand Canyon University Fleming Library Policies

Mission Statement

The Grand Canyon University Fleming Library serves as the foundation of academic support for all learning and research pursuits of GCU students, faculty, staff and administration, and serves the greater community by providing access to quality research materials.

Vision Statement

The Grand Canyon University Fleming Library strives to provide students, instructors and the community access to the information they need for educational and personal growth throughout their lives. The Library also strives to support GCU's educational mission by expanding the base of knowledge through research and scholarship. 

Library Use Policy

Any GCU Affiliate* may use any library resource, print, or electronic.

Children must be accompanied by a parent or other supervisory adult when using Library sources.With proper ID, (a GCU faculty, staff, or student ID or a Library-issued community card) patrons GCU affiliates may borrow materials with certain restrictions.

Remote access to electronic materials is limited to current GCU faculty, staff, and students.

*GCU Affiliates are defined as: Current GCU students, alumni, faculty, staff, community card holders, and pastors who can present proof of current service at a local church. Students are defined as being currently enrolled for the semester. Faculty and staff are defined as being currently employed by the University.

**Non-GCU Affiliates must have an advanced appointment to use the library's resources and facilities.

Computer Use Policy

The Grand Canyon University Fleming Library adheres to the GCU Computer Network Use Policy. Use Policy located in the University Policy Handbook.

Inappropriate computer use, such as participating in any illegal activity and misusing copyrighted material, will be reported to the Computer Information Technology department. If unacceptable activity continues, the Campus Security office will be notified. The GCU user may be escorted from the Library facility by Campus Security. Non-GCU affiliated patrons will be escorted off campus by Campus Security and will not be permitted to use the library from that date forward.

Borrowing Limits

Borrowing Limits


Item Limit

GCU Students, Faculty and Staff

No Limit

GCU Alumni

6 Items Total

Pastor; Community Members

6 Items Total

TCLA Cooperative Members

6 Items Total


Loan Periods

Item Type

Loan Period

Late Fees



21 days


1 renewal if no one has requested it

DVD, CD, Games

3 days


1 renewal if no one has requested it

Interlibrary Loans

Determined by lending institution

Must request 3 days before due date


2 hrs (in library)

$1.00/2 hr.

NO Renewal


Replacement fees for Lost or Damaged Items (additional processing and late fees will apply)

General Books

$40.00 or the actual cost per item

Nursing/Medical Books

$100.00 or actual cost per item

ILL Materials

Varies according to lending institution's policies

Student Thesis



$50.00 or the actual cost per item

Reference Service Policy

Reference Services are provided to any GCU student, faculty, staff or alumni.

Email, Telephone & Live Chat Reference Services

Email and telephone reference services are available 7 days a week.  Chat reference is available Monday through Friday between 9 a.m. and 4 p.m., MST. Emails and voicemail messages are responded to within 24 hours (not including days the Library is closed).  Call us at 602-639-6641 or Toll Free 800.800.9776 ext. 6396641, email us, use the "Chat with a Librarian" button found on most library pages to chat live with a Librarian, or visit us in the Library.

In-Person Reference Services

In-person reference requests are on a first-come first-serve basis. All in-person service questions are answered immediately with the exception of follow-up inquiries that require additional research.

**Non-GCU Affiliates must have an advanced appointment to use the library's resources and facilities.

Instructional Reference Services

Instructional reference service includes, but is not limited to, face-to-face instruction, class instruction, or group presentation instruction. Instruction sessions can be requested online at library.gcu.edu/GroupLibraryInstruction or by calling the library at 602-639-6641 or toll free 800-800-9776 ext 6641.

Course Reserves Policy

Hard Copy Materials

Materials for required course reading can be placed on reserve in the library by bringing the materials to the library in-person and completing the course reserves form. The Library only places original hard copy materials on course reserves, including books (instructor's personal copies or titles already in the library's collection), DVDs, CDs, syllabi, or lecture notes. The library reserves the right to refuse any course reserve materials that it deems are in violation of Copyright law. Textbooks or other required readings will not be purchased for reserves use. Materials from other libraries (Interlibrary Loans) will not be placed on reserve.

Materials placed on reserves may be requested at the Information Desk on the 4th floor. Anyone with access privileges to the Library may check out reserves materials for Library use only. Course reserves must remain on the 4th floor of the Library for the duration of use.

Reserve Loan Period and Overdue Fines

Loan Period

Late Fees

Borrowing Limit


2 hrs

$1.00/2 hrs

1 item per person per checkout

No Renewal

A reservation may be placed on an item; however, it will be canceled if student does not pick up the item within 15 minutes of reservation. Only the person that requested the item can obtain the item. 

Electronic Materials

Electronic links to library resources licensed for use in the course curriculum may be placed in the University's online learning management system. Persistent links to articles and other library materials may be created and inserted into the online classroom. See the Library's Persistent Links Guide for help with creating persistent resource links in your classroom or contact the Library for help.

Group Study Room Booking Policy

Group study rooms are available for use for collaborative study and group projects. Groups are defined as two or more users actively using the room. Single user room reservations will not be honored.

Students, faculty and staff are able to reserve a group study room for two to five persons for two hours per reservation, twice a day. Reservations can only be made with @my.gcu.edu or @gcu.edu email addresses. Only the person that requested the room can obtain initial access to the room. The reservation will be canceled if the room is not occupied within 15 minutes of the appointment start time.

Users without reservations must vacate the room when requested by users with a valid reservation. Priority will be given to groups with or without reservations. Individuals may not reserve study rooms but may use unreserved rooms if not needed by a group.

The Library is not responsible for the security of personal items. Any items left in rooms after the end of the reservation period may be removed by Library staff and placed in the Library's lost and found.

Reservations can be made up to eight weeks in advance.

Wireless access and electrical and USB outlets are available in all group study rooms.

Room Locations

3rd Floor - Nine Rooms Available

Reserve a Room on the 3rd Floor

Room Number

Capacity & Equipment


Seats 4 people. Has LCD display. Handicap Accessible


Seats 5 people. Has LCD display.


Seats 5 people. Has LCD display.


Seats 5 people. Has LCD display.


Seats 4 people. No special equipment.


Seats 4 people. No special equipmet.


Seats 5 people. Has LCD display.


Seats 5 people. Has LCD display.


Seats 4 people. No special equipment.


4th Floor - 9 Rooms Available 

Reserve a Room on the 4th Floor 

Room Number

Capacity & Equipment


Seats 5 people. Has LCD display. Handicap Accessible


Seats 5 people. Has LCD display.


Seats 5 people. Has LCD display.


Seats 5 people. Has LCD display.


Seats 4 people. No special equipment.


Seats 4 people. No special equipmet.


Seats 5 people. Has LCD display.


Seats 5 people. Has LCD display.


Seats 4 people. No special equipment.

Interlibrary Loan Policy

Interlibrary Loan (ILL) is a way to share resources between the Grand Canyon University Fleming Library and other institutions. To request material the Library does not own, call us at 602-639-6641 or Toll Free 800-800-9776 ext. 6396641 or submit a request using the online form. The Interlibrary Loan process may take a few days up to a few weeks to receive articles or books.  Limits on requests are by patron type:

  • GCU Faculty - 50 active requests
  • GCU Graduate Students - 100 active requests
  • GCU Staff - 15 active requests
  • GCU Undergraduates - 30 active requests

LL requests are processed within 48 hours of receipt (not including days the Library is closed). Interlibrary Loan is a free service to GCU affiliates.

Copyright Policy

 The Grand Canyon University Fleming Library abides by the provisions of the U.S. Copyright Act and the Digital Millennium Copyright Act (DMCA)

The following sections of the U.S. Copyright Act are pertinent to libraries:  Section 107 (Fair Use) and Section 108 (Reproduction by libraries and archives). In addition, the National Commission on New Technological Uses of Copyrighted Works (CONTU) has prepared guidelines on permissible copying for Interlibrary Loan purposes

Section 107 (Fair Use) covers reproductions for purposes of criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship or research

Four factors to consider when determining Fair Use are: 1) the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes; 2) the nature of the copyrighted work; 3) the amount and substantiality of the portion used in relation to the copyrighted work as a whole; and, 4) the effect of the use upon the potential market for or value of the copyrighted work. 

Section 108 (Reproduction by Libraries and Archives) covers reproducing or distributing one copy if the copy is made without any commercial value, if the reproduction is available to all persons, and if the copy includes a copyright notice. Section 108(1)(1) provides libraries with protection from infringement violations by a patron at an unsupervised copier machine. 

CONTU deals with libraries and Interlibrary Loan copies. The guideline allows libraries during one calendar year to receive up to five copies of articles from the most recent five years of a journal title. If the quota is reached, the library may decide to subscribe to the journal, the library may choose to ignore additional requests from the journal, or the library may seek copyright permission through the Copyright Clearance Center and pay the requisite fees. 

The Digital Millennium Copyright Act states that a copyright violation occurs when and if you crack the protective code on a disk or bypass the password interface. The Act also bars the removal of "copyright management information" from a copyrighted work. 

The TEACH Act of 2002 requires the library to provide informational materials regarding copyright. These materials must accurately describe and promote compliance with U.S. copyright laws. Notices to students should alert students to copyright implications of course materials. 

This Policy applies equally to Course Reserves and Interlibrary Loan.

Website Policy

The Library Website supports Grand Canyon University (GCU) Library's mission by enhancing GCU students', faculty, staff and administrators' access to quality resources, information, research materials, and instruction services.

Because the majority of GCU's students access GCU's Library services remotely, the Library's emphasis is on providing electronically accessible materials and services to students (e.g., electronic journals, books, tutorials, and email reference). It is therefore vital for the Library to provide students with active links to electronic materials and services using a website that is easy to navigate and use.

The information and resources that are available on the Library's Website are critically evaluated by GCU Librarians for currency, accuracy, and relevance to GCU students, faculty, and staff. The Library Website is regularly evaluated for ease of use and functionality, and is updated as needed.

Requests for changes to the Library Website should be submitted to the Library for consideration.


Donation Policy

All offers of donations are appreciated; however, the GCU Library retains the right to accept or decline all donations without explanation. Donations to the Library are not tax deductible. The Library accepts gifts with the understanding that items are evaluated and reviewed in accordance with the Library's Collection and Development Policy and may not be retained within the Library collection. The Library does not perform appraisals of materials or provide written acknowledgement of receipt of materials. The Library reserves the right to discard donated items in any way the Library deems proper. Please contact the Library to inquire about potential donation of materials.

Connect with the Library

A Librarian is available
Monday - Friday
9 a.m. - 4 p.m. MST

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