Directing emails requires rules. Setting these rules up takes several steps, but it saves a lot of trouble. The simplest way to organize is by date. All you need to know is the dates in which a semester will take place. At Grand Canyon University, students can check the Academic Calendar for information about what dates to use when following these steps.
- Access rules and alerts by going to Home > Rules > Manage Rules & Alerts at the top of the page when using outlook. Click on “New Rule.”
- Under the “Start from a blank rule” section, choose between making a rule for sent and received emails. Click “Next.”
- When you see the prompt reading “which condition(s) do you want to check,” select “received in a specific date span.” Choose which dates fall into your semester. For example, the Fall 2019 semester will be from 8/26/2019 and 12/15/2019. Click “Next.”
- When you see a prompt reading, “what do you want to do with the message?” select “move it to the specified folder.” Choose the folder you want.
- Finish going through the Rules Wizard, then select “Turn on this rule” and “Run this rule now on messages already in inbox.” This will direct all of your emails into the Fall 2019 folder.
Essentially, this process breaks down the inbox into several smaller inboxes. This is something students can do before the semester begins, and the shift is automatic. Simply set rules for the dates in each semester for a seamless seamlessly shift from one folder to the next as each semester passes. This will help prevent clutter and make it easy to reference emails.
Unfortunately, students will have to design their own tailored systems if they want to store their emails by class since each class in a semester follows the same schedule. Students are free to set up the rules that work best for their needs, but the simplest way is to categorize emails and move them into course folders manually.